Managing content in any enterprise helps harness valuable content and make it accessible. An efficient content management process facilitates quality assurance, enables reuse of content and tracks document history. So selecting the right content management system is critical for the success of your business.
Many enterprise-level content management systems are expensive, complex and difficult to implement. However, SharePoint is becoming popular because it is easier to implement and use.
You may find SharePoint’s already being used somewhere in your organization. If not, it’s simple to try it out because free versions are available and SharePoint has built-in document management and content management features which enable you to start using it immediately without any costly implementation or complex user training.
Enterprise level content management requires managing content on a very large scale, includes complex search operations, scalability and record management, all of which you can implement through SharePoint.
Enterprise Metadata Management
Enterprise metadata management is a great feature for managing metadata and sharing content types across sites and applications. This new managed-metadata service enables users to manage consistent metadata and shared taxonomies across multiple SharePoint servers in an organization.
Complete and precise content discovery is crucial for any organization. When you have consistent and managed metadata across multiple sites, searches for precise data and information become an easy task!
Functions of metadata management:
- Create and manage terms
- Metadata and taxonomy
- Keywords and tagging
Web Content Management
SharePoint makes it easy to create websites, particularly intranets. It has functions to manage content for those websites. Web content management refers to general content management, workflows, source controls and versioning.
Functions of web content management:
- Management and deployment of websites at low cost
- Authoring and publishing content effectively and quickly
- Consistent navigation across multiple sites
Document Management
With the help of document management, you can create a library which contains folders of documents. SharePoint organizes and displays them. For easy searching, it associates metadata with them. SharePoint enables collaboration, checking documents in and out, managing workflows and tracking version history.
Functions of document management:
- Document libraries
- Version and source control
- Workflows with transition management
As well as storing important documents and images more easily, you can also manage meetings through the SharePoint calendar system.
Users easily implement programs without the assistance of an information technology department. This breaks the IT bottleneck and reduces expenses. For example, you can offer a periodic newsletter with announcements, news, and discoveries that’s generated by users.
Overall, a SharePoint solution has the potential to improve communication, efficiency, and productivity across your enterprise.
