Enterprise Content Management System for More Organized Information

All businesses and organizations deal with a large amount of content. This content may be documents, pictures, employee information, scientific data, videos, or any other piece of information that must be stored, retrieved, and used in business operations. The ebb and flow of this essential data can often determine the success of a business and information disorganization is often the root cause of those businesses who lag behind. Businesses and organizations that use an efficient content management system to save time, make better decisions, and maintain accuracy keep up with their industry’s competition.

Why Have a CMS?

A content management system is basically a set of procedures that manage work flow in a collaborate environment. A CMS serves as a central repository for data, allowing it to be easily stored, accessed, controlled, and integrated. There are multiple benefits of a content management system:

• Share and Contribute Data – A CMS allows for non-technical users to contribute and share content through a simple interface.
• Improved Communication – Using the rich features provided by the system, users can communicate better and teamwork collaboration is enhanced.
• Rich User Interface – Preview and publish data in any format, like xls, can easily be imported to the system with a WYSIWYG mechanism.
• Data Integration – Integrate data from the CMS with other disparate systems with ease and accuracy.xlscan be moved to data list and Visio can be replaceby workflows.
• Automatic Alerts – Set up automatic alerts when content is added, edited, or searched.
• Easy Storage and Retrieval – The primary purpose of the CMS is to make an organization’s data easier to be stored and retrieved through automatic processes.
• Version Control – Keep track of the version level of contents and be able to refer back to earlier versions if necessary.
• Automated Reporting – The CMS can use stored data to generate automatic reports, saving the time this would otherwise require.
• Eliminate Redundancies – Disorganization comes from a lack of CMS and data duplicate data is often entered.
• Site Scalability – Through a single point of control, a user can scale thousands of sites within an organization with the CMS.
• Access Control – A decentralized content administration system allows website administrators to assign access rights and monitor content to keep information secure and compliant.

AllianceTek’s CMS Implementation

AllianceTek has expertise in content management systems and experience using and implementing various proprietary and open source content management systems. AllianceTek distinguishes itself from a technology service provider and instead acts as a business solutions architect by carefully studying each of our clients and suggesting the right CMS that meets their individual needs and objectives. AllianceTek can implement a propriety CMS or develop a custom CMS solution for your business that seamlessly integrates into your existing operations environment.

Portfolio

Wrightson–The company faced immense difficulty in manually maintaining internal reports due to the complex calculations using a large database. AllianceTek reviewed and analyzed the situation at Wrightson and developed a CMS that automatically generated on-the-fly reports based on user input. The system includes functionality wherein Wrightson can simply import the files and make a report document through a simple interface. These reports can be retrieved at any point through this reporting system. Thus, Wrightson can now check reports on an annual and monthly basis and review the imported history.