Companies are leveraging SharePoint Solution in innovative and dynamic ways to streamline their operations, enhance collaboration, and drive productivity across the board. SharePoint, a versatile platform developed by Microsoft, offers a rich set of features for document management, collaboration, and much more. To this end, let us now delve into how businesses are utilizing SharePoint to redefine their processes and methods of communication.

Why SharePoint?

SharePoint is considered to be one of the most popular systems which is used for collaboration, business process management, and file sharing. When you identify your business requirements and investigate the customizable characteristics, SharePoint becomes a scalable, long-term option.

The process of transitioning SharePoint to the cloud is on the rise as currently it is 19% more compared to that of the past few years which is seen as an approach to have better agility and to save on the cost.

Reasons for SharePoint Online adoption:

• 54% quoted conformity to company strategy.
• 49% mentioned cost-effectiveness.
• More than 45% admired it as the best technical alternative.
• 43% commented that it is the way the market is going.
• 22% claimed to have access to the most recent features.
• 19% percent stated that it provides better security than on-premises alternatives.

Popular Features Used in SharePoint:

• Single Sign-On: Utilized by 68% of the responding individuals.
• OneDrive for Business: Voted for by 66%.
• Team Sites: Realized at 63%.

What Are the Advantages of Utilizing Sharepoint?

# Content Management

• User-Friendly Interfaces: SharePoint provides for the creation of user-friendly design for public portals and websites that make such users engage and move through the sites easily.
• Document Oversight: Powerful management facilities allow you to monitor changes, access versions, and control access permissions, thus, making document control both complete and limited.
• Centralization of Resources: SharePoint centralizes the documents and data into the cloud, thus enabling real-time collaboration and making it easy for employees to work from different locations.
• Enhanced Security: The security measures of SharePoint are granular, providing user-specific access and guaranteeing that critical data will be viewed and maintained only by authorized people, thus securing corporate data.

# Business Automation

• Process Efficiency: Workflow SharePoint solutions automate tasks that are part of business processes, documents, and information routing.
• Productivity Boost: When administrative services are outsourced, the employees can then channel their efforts into other activities, giving an overall productivity gain.
• Integration and Accessibility: Its smooth integration with Microsoft Office and support for multiple web browsers allows users to edit and manage documents directly and without having to switch from one software to another.
• Smart Document Retrieval: Customizable search options give businesses the freedom to modify them to fit their specific requirements and enable quick and easy retrieval of documents, which will save time and dispel frustration.

# Business Intelligence

• Data Consolidation: SharePoint serves as a single source for business data, bringing together data that can be transformed into useful insights.
• Interactive Reporting: It provides means for the development of reporting, dashboard, and scorecard BI solutions that are not only informative but also appealing with easy-to-use interfaces.
• Dynamic Interfaces: The system facilitates creating and implementing advanced interactive interfaces for data visualization such as reports, graphs, and statistics, thus making data analysis more attractive.
• Decision-Making Empowerment: SharePoint delivers customized data to decision-makers thereby making sure that strategic decisions are made with the most relevant and current data.

# User Experience

• Uniformity and Simplicity: SharePoint offers a standard user experience across diverse modules, shortening the learning curve and easing interactions.
• Streamlined Access to Information: The information is easily accessible which can speed up the decision-making processes and keep the workflow running smoothly.
• Controlled Access to Sensitive Information: The security settings of SharePoint are intended to control who has access to what hence to protect sensitive information and to allow sharing of information where it is needed.

Economizing and Streamlining Operations

Adoption of SharePoint Cloud implies huge cost savings for businesses. Doing away with the requirement of physical infrastructure allows companies to save big on capital expenses. This kind of subscription model is based on a pay-as-you-go approach giving the possibility to scale up or down according to the current demand which guarantees that the business only pays for what is needed and when needed.

It also makes the cloud provider responsible for system maintenance, updates, and security – something, which can convert into tangible monetary savings as well as fewer burdens on the in-house IT team.

Apart from the notion of resource saving, SharePoint in the Cloud is distinctive for the feature of team unification. It is a platform that enables internal collaboration and also partnerships at the external level. Equipped with features meant for synchronous document editing and project coordination, teams can work together concurrently, despite being separated by distances.

The cloud version of SharePoint enables all employees, including the remote ones, to still be connected everywhere and still be productive. The transition is seamless across different sections and sites, helping to eliminate bottlenecks and creating a working environment that is both flexible and keen to respond.

SharePoint for Specialized Industries

Manufacturing is a good example of a specialized industry, in which SharePoint shows unprecedented flexibility. It integrates flawlessly with the industry-specific requirements whereby it offers a powerful environment for standard workflows and quality control. In manufacturing, the SharePoint functions make it easy to comply with the strict ISO doctrines, which means that each aspect of production is performed to a global standard.

An example is SharePoint which complies with the ISO principle of “Customer Focus” by allowing manufacturers to monitor feedback from customers and incorporate it into product development. Through SharePoint’s collaborative environment, ‘leadership’ is strengthened, as strategic communications and leadership directives are facilitated throughout the organization.

The platform improves the ‘Involvement of People’ through participative teamwork and information speeding thereby ensuring the involvement and proper communication at all levels in the organization. The ‘Process Approach’ focuses on the control of processes, providing clear visibility and flexible and agile manufacturing operations.

SharePoint helps the systems approach to management by automating workflows and by centralizing data, thus promoting the unity of many systems. The actionable insights are derived from the real-time data analysis tools and push ‘Continual Improvement’.

In Factual Decision-Making, SharePoint acts as a repository of information, which guarantees that decisions are based on valid, current information. Finally, SharePoint helps to develop a ‘Mutually Beneficial Supplier Relationship’ by simplifying communication and cooperation with suppliers.

SharePoint for External Collaboration

SharePoint is particularly strong in the area of collaboration with external parties, with powerful functionality for secure document sharing and external access management. It enables organizations to communicate effectively with partners, contract personnel, and customers in such a way that sensitive information is secured. With SharePoint, businesses can:

• Develop secure, outward-facing portals for efficient project governance and communication.
• Customizable permission settings are placed so that access to confidential information is limited.

For instance, SharePoint has proved to be extremely useful to a global consulting firm, which has used the platform to create secure client portals. All documents related to the project are consolidated in these portals, which facilitate open communication and allow the tracking of the project easily. This approach not only makes project management less complicated but also helps strengthen the trust between the firm and the clients.

Similarly, a manufacturing company leverages SharePoint to enhance its supply chain operations. By establishing dedicated sites for supplier collaboration, the company can securely share critical information such as production schedules, quality standards, and inventory requirements. This real-time collaboration results in a more efficient supply chain and improved product quality.

Key features of SharePoint for external collaboration include:

• Customizable Permission Settings: Tailor access rights to ensure that only authorized individuals can view or edit sensitive documents.
• Secure, External-Facing Portals: Offer a centralized platform for all project-related activities, enhancing transparency and efficiency.
• Streamlined Communication: Facilitate easy communication with external parties, ensuring everyone is on the same page.

Why AllianceTek?

Whether you need a powerful content management tool for vast amounts of information, or assistance upgrading your existing SharePoint system, AllianceTek can help bring your vision to life. Our experienced team begins projects by discovering your objectives and requirements and planning out a development roadmap to reach those goals. From there, we follow an iterative development methodology that allows projects to naturally evolve long-term as business needs change.

Call us at 484-892-5713 or Contact Us today to know more details about how are Companies Leveraging SharePoint?.